Grant Guidelines and Procedures

AOA Bulletin 5 - Policy for Grant Issuance and Monitoring:  Issued by the Secretary of Administration on December 2, 2014 and effective for all grants issued by State of Vermont agencies and department after December 26, 2014.  Guidance and tools on this page provide assistance to departments who issue and monitor grant awards to external organizations. 

Uniform Guidance:  Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Final Rule, called "Uniform Guidance" for short. This new guidance supersedes and consolidates seven previous circulars pertaining to states, non-profits, higher education, etc. and was a work in progress at the federal level for about two years.  This guidance was effective immediately for Federal agencies and on December 26, 2014 for state and other non-Federal entities with the exception of the audit requirements which were effective for audits of fiscal years beginning after December 26, 2014.  For the State of Vermont, the audit section was effective for the single audit of Fiscal Year 2016 and for subrecipients whose fiscal year ended on December 31, 2015 and later. 

Additional information pertaining to the Uniform Guidance can be found on the Council on Financial Assistance Reform’s (COFAR) website at https://cfo.gov/cofar/.

Bulletin 5 Tools

Sample Risk Assessment Tool:                           
Word Format                  Excel Format

Sample Subrecipient/Contractor Checklist  (located on Association of Government Accountants' website)

Bulletin 5 Forms

Grant Agreement Part 1 (includes instructions)

Grant Agreement Part 2   (Word format)

Multi-Use Attachment C  at BGS Purchasing

Grant Monitoring

SOV Departmental Contact List

Sample Monitoring Assessment Matrix

Sample General Monitoring Checklist

Single Audit Review Log

Single Audit Review Checklist:                          
Word Format                PDF Format

Federal Guidance

Uniform Guidance FAQs  dated 9/9/2015

Uniform Guidance Regulations  at e-CFR

DUNS and SAM Information at Grants.gov