ACA - ARRA - Budget - CAFR - SEFA - AoA Bulletins - Grant Recipients - Payroll -  VISION

ACA

• ACA Grant Acceptance Form AA-1-ACA  (142k)
• ACA Policy & Procedures  (158k)

ARRA

• ESR Forms
  • ARRA Accountability Plan Template ESR-1  (89k)
  • ARRA Activity Acceptance Request ESR-2  (243k)
  • ARRA Competitive Grant Early Notice ESR-3  (66k)
  • ARRA Quarterly Tier 1 Report Template ESR-4  (166k)
    • Instructions for completing ESR-4  (28k)

   

• ARRA 1512 Reporting Documentation  (56k)
• ARRA Contract - Subgrant Language  (41k)
• ARRA Interdepartmental Memorandum of Understanding Form  (50k)
• ARRA Jobs Computation Worksheet  (53k)
• AA-14 Contract Summary and Certification Form  (88k)
• OMB ARRA Codes  (116k)
• Request to Expend Excess Receipts Form  (140k)
• Tier 1 Subrecipient Risk Assessment  (28k)

BUDGET

• BDS Operator Access Request Form   (240k)
• AA-1PN Grant Spending Pre-Notice  (77k)
• AA-1 Request for Grant Acceptance Form   (139k)
• DA-B-26 Transfer of Appropriations Request Form  (63k)
• Request to Expend "Excess Receipts" Form  (140k)

CAFR and Year End Close

Note:  The CAFR forms have been re-numbered for 2012

• Financial Reporting Questionnaire   (1mb) 
• CAFR-1 Accounts Receivable Form   (273k)
  • CAFR-1 Form Instructions  (144k)
• CAFR-2 Capital Assets Form    (64k)
  • CAFR-2 Form Instructions    (110k)
• CAFR-3 Impairment of Capital Assets Form    (79k)
  • CAFR-3 Form Instructions    (111k)
• CAFR-4 Construction in Process Form  (70k)
  • CAFR-4 Form Instructions    (115k)
• CAFR-5 Lease Form  (79k)
  • CAFR-5 Form Instructions    (144k)
• CAFR-6 Contractual Commitment Form  (82k)
  • CAFR-6 Form Instructions  (108k)
• CAFR-7 Grant Commitment Form  (74k)
  • CAFR-7 Form Instructions  (104k)
• CAFR-8 Retainage Payable Form  (42k)
  • CAFR-8 Form Instructions    (110k)
• CAFR-10 Pollution Remediation Obligations Form  (60k)
  • CAFR-10 Form Instructions    (122k)
• Asset Management Verification Form  (34k)
• Petty Cash Verification Form  (43k)
• Receipts Confirmation Form  (25k)  - updated 4/17/2012

SEFA - Schedule of Expenditure of Federal Awards

• SEFA Instructions  (241k) 
• SEFA Checklist  (141k)  
• CAFR-9 SEFA Form  (253k) 
• VISION Reconciliation Expenditure Report   (933k) (Report available in August 2012)

Agency of Administration Bulletins

• Bulletin 3.5 - Contracting Procedures
  • AA-14 Contract Summary and Certification Form  (88k)
  • Special AA-14: Irene Related Contacts    

• Bulletin 5 - Single Audit Policy for Subgrants
  • Standard Grant Agreement  (50k)
  • Request to Modify Insurance Requirements  (30k)
  • OMB Circular A-133 Audit Check List  (55k)

Grant Recipients

• Subrecipient Annual Report  (674k) - Form updated 5/28/2010

The Certification of Audit Requirement and Subrecipient Schedule of Federal Expenditures forms are no longer available.  They have been replaced by the Subrecipient Annual Report available from the link above.  This new report is a fillable pdf file, or it may be printed and completed by hand.  Use only this new format - all prior versions are obsolete and will no longer be accepted.

Payroll

• • Guide to Payroll Forms
• Deferred Compensation Enrollment Form - Link to Dept. of Human Resources website
• Delegation of Authority Form (451k)
• Direct Deposit Request Form  (60k)
• Employee Change of Address Form
• Expense Certification Form  (46k)
• GU Request Form  (87k)
• GU Request Form  (87k)
• GU Change Request Form (91k)
• Federal W-4 Form  (107k)

• Request for Salary Advance Form  (499k)

• Special Check Request Form   (476k)
• Authorization for Out of State Travel and/or Travel Advance  (56k)
• Waiver of DD Request Form  (113.19k)
• Vermont W-4 Form  (67k)
• Other forms for Personnel Officers and Business Managers  - Link to Dept. of Human Resources website

To obtain your personal Time/Expense spreadsheet, please contact your HR Partner.  If you're not sure who your HR Partner is, follow the link:  http://humanresources.vermont.gov/about/dhr_representative_locator.

VISION

• Operator Access Request Form   (833k)    [New:  Send completed form to FIN.VisionSecurity@state.vt.us]
• VISION Security Signature Authority Form [Comming soon!]
  • VISION Security Roles Overview (131k)
• Business Manager Agreement Form  (442k)
   
• Vendor Request Form  (50k)       [New: Send completed form to VISION-VendorRequests@state.vt.us]
• Vendor ACH Authorization Form  (42k)   - Updated 01/24/2011
  • ACH and Vendor Portal Brochure  (285k)
      

     
• Chartfield Request Form  (60k)     [New: Send completed form to VISION-ChartfieldRequests@state.vt.us]
• Item Request Form  (95k)
• Identification of Confidential Expenses Form     (675k)    [New: Send completed form to karen.jaquish@state.vt.us]

• Void Check Transmittal Form  (42k)
• Special Fund Spending Authority Transfer  (45k)
   
• VISION Service Request (VSR) Form  (48k)
• Modification Request Form  (50k) - for F&M use only
• Object Migration Request Form  (60k) - for F&M use only

   

• Personal Expense Claim Form   (23k) - for non-state employees

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