VISION Chartfields and Accounting Periods

Chartfield Summary

  • Chartfield Name    Length     Use      Req'd or Optional?
  • Business Unit             5             Who          Required
  • Account                         6             What        Required
  • Fund                                5              How          Required
  • Department              10             Who         Required
  • Program                        5              What        Optional
  • Class                                5              Why         Optional
  • Project                     ≤ 15             Why         Both
  • Affiliate                          5               Who        Both

Chartfield Job Aids

Information about specific accounts and how to use them can be found in the VISION Job Aids section of this website.  Information is currently provided there for the following accounts:

  • Energy Accounts
  • Expenditure Accounts
  • Information Technology Accounts
  • Marketing Accounts

Chartfields 101 for VTHR users - This document provides information about chartfields and explains their use in VTHR.

Accounting Periods and Budget Periods

The State of Vermont fiscal year starts July 1st and ends June 30th.  Accounting period refers to a particular month/date range in the fiscal year.

Accounting Period                                       Date Range                                            Fiscal Year / Budget Period

  • 0                                                          Carry Forward                                                            2019
  • 1                                                           July 1-31, 2018                                                         2019
  • 2                                                           August 1 -31, 2018                                                 2019
  • 3                                                           September 1 -30, 2018                                        2019
  • 4                                                           October 1-31, 2018                                              2019
  • 5                                                           November 1-30, 2018                                         2019
  • 6                                                           December 1-31, 2018                                         2019
  • 7                                                           January 1-31, 2019                                               2019
  • 8                                                           February 1-28, 2019                                            2019
  • 9                                                           March 1-31, 2019                                                  2019
  • 10                                                        April 1-30, 2019                                                     2019
  • 11                                                        May 1-31, 2019                                                      2019
  • 12                                                        June 1-30, 2019                                                     2019
  • 998*                                                   June 30, 2019                                                          2019
  • 1                                                           July 1-31, 2019                                                       2020

* Period 998 is an adjustment period used to capture all year end adjusting and correcting entries for the year just ended.  A June 30 date is used on all period 998 transactions.