Training & Reference Material Chart of Accounts & Budget Periods
Chartfield Data - as of October 12, 2009
- General Ledger Business Units
(20k) - Sub-Module Business Units (28k)
- Fund (60k)
- Account (265k)
- Dept ID (424k)
- Program (370k)
- Class (105k)
Chartfield Job Aids - Information about specific accounts and how to use them can be found in the VISION Job Aids section of this website. Information is currenty provided there for the following accounts:
- Energy Accounts
- Expense Accounts
- Information Technology Accounts
- Marketing Accounts
Chartfield Summary
| Chartfield Name | Business Unit | Account | Fund | Dept ID | Program | Class | Project | Affiliate |
| Length | 5 | 6 | 5 | 10 | 5 | 5 | < 15 | 5 |
| Use | Who | What | How | Who | What | Why | Why | Who |
| Required or Optional? | Required | Required | Required | Required | Optional | Optional | Both | Both |
Accounting Periods and Budget Periods
The State of Vermont fiscal year starts July 1st and ends June 30th. Accounting period refers to a particular month/ date range in the fiscal year.
| Accounting Period | Date Range | Fiscal Year / Budget Period |
| 1 | July 1-31, 2009 | 2010 |
| 2 | August 1-31, 2009 | 2010 |
| 3 | September 1-30, 2009 | 2010 |
| 4 | October 1-31, 2009 | 2010 |
| 5 | November 1-30, 2009 | 2010 |
| 6 | December 1-31, 2009 | 2010 |
| 7 | January 1-31, 2010 | 2010 |
| 8 | February 1-28, 2010 | 2010 |
| 9 | March 1-31, 2010 | 2010 |
| 10 | April 1-30, 2010 | 2010 |
| 11 | May 1-31, 2010 | 2010 |
| 12 | June 1-30, 2010 | 2010 |
| 998* | June 30, 2010 | 2010 |
| 1 | July 1-31, 2010 | 2011 |
* Period 998 is an adjustment period used to capture all year end adjusting and correcting entries for the year just ended. A June 30 date is used on all period 998 transactions.
